6 Ways EAM Solves Your Biggest Asset Management Challenges

Moving beyond just managing work orders to your key transit workflows

Doesn’t matter if it’s bus or rail, Trapeze Enterprise Asset Management (EAM) provides the foundation and tools to solve the transit management challenges agencies face each day. From tracking daily fleet maintenance and pre-trip inspections to battery-electric buses, from managing facilities and O&M partners to reporting what’s going on at your agency—Trapeze EAM is where you get the job done.

Trapeze EAM is bigger than just work orders, parts lists, and reports. EAM was built to streamline daily asset workflows in the shop, and in the field. Here are six ways EAM helps agencies run better and smoother every day.

1. Complete view of asset reliability and State of Good Repair

How many 40 foot and articulated buses are due for inspection? Trapeze EAM gives you a bird’s eye view into all your vehicles and equipment—managed internally or by contractor partners—to see which ones need to be inspected, repaired, refurbished, or replaced.

2. Harmonize processes and data across departments

Each maintenance division has their own workflow processes and coding conventions to manage their assets. Bus operations schedule preventative maintenance every 6,000 miles using VMRS-based task codes. Facilities, on the other hand, schedule inspections on a calendar basis (weekly, monthly, annually) while leveraging COBie (Construction Operations Building Exchange) job codes. Some asset management systems force people into one way of doing things. Forcing teams to use codes and frequencies that aren’t right for them creates friction between getting things done and keeping EAM up to date.

Don’t make your teams change what’s working, just adapt, map, and harmonize systems together. EAM is intuitive and easy to learn for everyone at your agency—supervisors, technicians, parts clerks, and warranty staff.

Trapeze EAM let’s each team work efficiently with processes that work for them, while still getting a single, harmonized, view of all your asset data.

3. It’s all happening in the yard, not behind a desk

The yard is where fleet maintenance, service, cleaning, and operations intersect. When your buses enter the depot, each needs some combination of fueling/charging, faulting, cleaning, and maintenance. Trapeze EAM is the central hub that tracks it all—inside and out of the vehicle—a single record of each vehicle’s state of charge, faults, and inspections due. When buses pull-in, EAM automatically routes each bus to the appropriate lane, so each vehicle’s highest priority need is addressed first. When EAM is integrated with other systems—like telematics and charging—EAM knows during pull-out which vehicles are fully-charged and ready for service.

Trapeze EAM is ready to meet the needs of agencies with growing fleets of battery-electric buses. Now is the time to synchronize and optimize systems for the zero-emission buses (ZEB) in your future.

4. Automating pre-trip inspections

In transit, safety is the name of the game. Few workflows highlight the safety culture in our industry quite like a pre-trip inspection: the driver performs a final walk-around inspection of each bus’s critical systems (brakes, signals, etc.) and reports any safety-critical defects to maintenance. But many agencies still rely on hand-written, paper checklists for this critical daily workflow. The Trapeze Vehicle Inspection app automates the pre-trip inspection process with tailored lists accessed via a phone or tablet. As each item is visually inspected, the driver simply checks it as ‘Ok’ or ‘Defect found’. If a defect is found, EAM automatically creates a service request or work order and notifies maintenance. Much easier and more reliable than pen and paper checklists! No duplicate work compiling checklists and then creating work and maintenance requests. One system that handles the entire process automatically for you.

5. Get asset data from partners with less effort

Most agencies, outsource the maintenance of certain routes, and asset types to contractors (facilities, demand response, or fixed route). As the asset owner, EAM is the system of record for all inspections and work performed on the asset over its entire life. Just as EAM adapts to division-specific workflows and coding conventions, our web portals and API interface gateway help you gather data from contractor partners without creating more work—or contract negotiations—for either of you. Your contractor partners enter work order data into your EAM and you have a full asset history available to you for reporting and vendor performance monitoring anytime, anywhere!

6. Consolidated regulatory reporting

Stop exporting, compiling, creating, and completing reports by hand. EAM harmonizes all your key asset data (usage, inspection compliance, condition/health, service status) into a single consolidated view. It automatically pulls the right data from the right places into the right regulatory format.

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How Trapeze can help you

When you put a supervisor or technician in front of Trapeze EAM, it’s intuitive and easy to learn. Transit-optimized workflows make work easier, not harder. From initial consultation to implementation, customization, and support for getting grants, the Trapeze EAM team is part of your asset management solution team.